Sales > Clearing - Details


TABLE OF CONTENTS


This is the Agents Invoice/statement tab


The sales that you are about to pay are on the invoice tab.


Invoice

Payable Sales will appear on the Invoice tab 


If you add a Journal or deduction or are recovering outstanding Promotion money from your agent then these transactions will appear here on the invoice tab.

Proforma statement

Sales > Clearing > details – Proforma statement button

The Proforma report is a statement of account for the Agent, detailing their expected payment. It reflects what the Agent would be paid if the payment were made today. This statement is used to ensure that the Agent or Manager agrees with the calculated amount before processing the payment.


Select the Proforma button to print a statement of account for your Agent, other company or the office.

You have the option to include Conditional & Unconditional Sales

You will remeber that we also use a Proforma statement in the Sales process for statement of account for the vendors solicitor.

An Agent might contact you you wanting to know what they will be receiving at the next pay, you can come into the Clearing screen and print out a proforma statement for them.


OSL Agent users can see upcoming payments and previous pay statements in their Dashboard

Journal

Sales > Clearing Pay Statement Journal button

Use the Journal button to credit or debit and Agents pay statement (used to fix an error in a previous pay statement) 

Journals are used to create adjustments to an Agents pay.

If the Journal relates to the commission for a previous Sale make sure that you select the Sale.

If an Error is made on an Agent pay statement you can also Cancel the Invoice


Creating pay statement journals use the Journal button  to create taxable or non taxable journals.


Make sure that you correctly select Taxable or Non taxable when creating your journal 



Q Why would you need to do this?

ANS: Sometimes you might have an adjustment to make for an earlier pay statement, or paying the agent a bonus payment.


You can create an adjustment to an Agents pay using a journal.


There are three types of journals available:

  • Debit & Credit accounts
  • Debit an account
  • Credit an account

Open details screen for your Agent.

Sales > Clearing > select the Agent (or Account) and click on the Edit button

Deduction

Sales > Clearing > Edit > Deduction button

Use the Deduction button to make a deduction from an Agents pay

Deductions are managed in Settings > Company > Sales > Agents deductions tab.

Deductions are used to make non sale deductions from an Agents pay

Edit & Delete 

Use the Delete button if you have incorrectly added a Journal, Deduction or Promotion. You cannot Delete a Sale transaction.

Pay

Sales > Clearing > Edit > Pay button

When you are ready to pay your agent, your office or other company click on the Pay button

Notes

  • Withholding Tax is only calculated on the Payable Sales.
  • GST is only charged when the Agent is marked as GST registered
  • The pay statement is saved to the Staff > Docs tab
  • If you make a mistake when paying an Agent you can Reverse or Un-Pay a statement

Hold


Place a sale transaction on Hold

You can place sale items on hold. Sometimes you may not want to Pay a Payable sale transaction, you can do this by placing the Sale or just one transaction on Hold.



If you do not want to pay a Payable sale or transaction, select the transaction and click on the Hold button

Transactions on Hold are indicated with with padlock


Any transaction on Hold will NOT be displayed on the Agents statement

When selecting the Hold button you have the option to place all transaction for the sale on Hold . 

i.e. the other Agents on this Sale.

To take a transaction off Hold. Select the transaction and click on the Unhold button


Promotions tab

It is not unusual for Agents to agree to pay some Promotion money on a property. You can deduct the agreed amount here from their pay statement.

The Promotions tab in Clearing allows you to deduct outstanding promotion money from the Agents pay. 

The amount due is the share of the promotion has been allocated to the Agent and has not already been paid.


If there is outstanding Promotion money that has been allocated to an Agent it will be displayed here.


How to deduct Promotion money.  


  1. Open the Agent payments screen and select the Promotions tab
  2. Select the Promotion that you want to recover from the Agent
  3. then click on the Deduct button to recoup the outstanding money from the current pay statement.


You can only dedcut money for Promotions with the status In Progress


More information on Outstanding Promotion money.

Pay a part take

Pay a portion of the commission money to your agents more...

Here you will see previous Statements paid to this account

Docs tab

All previous pay statements for this account are saved here

Agents' can also access their Pay Statements in OSL Agent Live > Dashboard